RALLY BOOKING INSTRUCTIONS
Please try and book rallies at least three weeks before the start of the rally, using the slips in the centre pages of this handbook, or download from www.atocuk.com. You can make a late booking, even after the rally has started, by phoning the Rally Stewards’ mobile number to ask if space is available. You may not receive a rally plaque when booking late, but you will have a good time. DO NOT just turn up, as you may be turned away or you may be unable to be accommodated at some events.
If you have to cancel, please give the Stewards as much notice as possible, using their mobile number as they may have already left home.
On limited rallies there is often a waiting list. Please be sure to give a phone/mobile number on the rally booking slip. This is particularly important when booking limited rallies as you may need to be contacted at short notice. If you require confirmation of booking, please enclose SAE or contact the rally steward.
Deposits, if requested, should be sent with rally slips, paid by cheque or bank transfer as per booking instructions. Cheques will be cashed to enable funds to be available to the steward before the start of the rally. In the case of a ‘no show’ or cancellation within two weeks of the rally start date, the deposit may be forfeited. Provided a cancellation is received two weeks or more before the rally start date (unless otherwise indicated), deposits will be returned or cheques destroyed as agreed between parties. All fees (unless paid in advance) are payable on arrival in CASH.
First book with show organisers. Be sure to ask to be sited with Auto-Trail Owners' Club.
Once you have received confirmation of your Show booking, send an ATOC rally booking slip to the Rally Steward, whose name and address are shown in the rally book.
Please be sure to include the maximum length of your motorhome, including bike rack, tow bar etc on the club rally slip when booking a rally.
If you arrive at a show and pay at the gate, or fail to send an ATOC rally booking slip to the Rally Steward, then you may not be able to rally on our reserved area.
Foreign rallies usually have to be arranged in the year preceding the current rally year, and are normally publicised in the club magazine and on the website. For this reason, they may be fully booked by the time the handbook is published. However, waiting lists are normally in place.
CONDITIONS OF BOOKING RALLIES
Members agree to be responsible for all costs incurred on their behalf for any rallies booked.
Although rally stewards will have done as much as possible to safeguard prospective ralliers from financial loss, Members are reminded that any rally not organised through an ABTA or ATOL bonded agent has no automatic insurance against such loss; even bookings with such organisations are not necessarily immune from such risk. Members booking any rally and paying money to the stewards or other agents do so entirely at their own risk. The Board advises that Members take out their own insurance to cover any losses, however caused, where large sums are involved. The Club or its Stewards accept no responsibility for any associated losses incurred before, during or after any rally. This statement is in no way critical of any stewards or the organisation of any rally.
This statement is made in order to ensure that prospective ralliers are aware of the potential risks involved in booking and to allow them to make their own judgments before proceeding.
Issued on behalf of The Auto-Trail Owners’ Club Directors and Rally Stewards.
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