RALLY BOOKING INSTRUCTIONS
Please try and book rallies at least three weeks before the start of the rally, using the slips enclosed with this book, or download from www.atocuk.com. You can make a late booking, even after the rally has started, by phoning the Rally Stewards’ mobile number to ask if space is available. You may not receive a rally plaque when booking late, but you will have a good time. DO NOT just turn up, as you may be turned away.
If you have to cancel, please give the Stewards as much notice as possible, using their mobile number as they may have already left home.
On limited rallies there is often a waiting list. Please be sure to give a phone/mobile number on the rally booking slip. This is particularly important when booking limited rallies as you may need to be contacted at short notice. If you require confirmation of booking, please enclose SAE or contact the rally steward.
Deposits, if requested, should be sent with rally slips, paid by cheque or bank transfer as per booking instructions. Cheques will be cashed to enable funds to be available to the steward before the start of the rally. In the case of a ‘no show’ or cancellation within two weeks of the rally start date, the deposit may be forfeited. If a cancellation is received two weeks or more before the rally start date (unless otherwise indicated), deposits will be returned or cheques destroyed as agreed between parties. All fees (unless paid in advance) are payable on arrival in CASH.
HOW TO BOOK OUTDOOR LEISURE SHOWS
1. Book direct with the Show Organiser, stating that you wish to join the ATOC Rally, using their printed booking form, telephone booking service (if available) or online. See booking information in the rally listing.
2. Once you have received confirmation of your Show booking, send an ATOC rally booking slip to the Rally Steward, whose name and address are shown in this booklet.
If you arrive at a show and pay at the gate, or fail to send an ATOC rally booking slip to the Rally Steward, then you may not be able to rally on our reserved area.
Foreign rallies usually have to be arranged in the year preceding the current rally year, and are normally publicised in the club magazine and on the website. For this reason, they may be fully booked by the time the rally book is published. However, waiting lists are normally in place.
CONDITIONS OF BOOKING RALLIES
Members agree to be responsible for all costs incurred on their behalf for any rallies booked.
Although rally stewards will have done as much as possible to safeguard prospective ralliers from financial loss, Members are reminded that any rally not organised through an ABTA or ATOL bonded agent has no automatic insurance against such loss; even bookings with such organisations are not necessarily immune from such risk. Members booking any rally and paying money to the stewards or other agents do so entirely at their own risk. The Board advises that Members take out their own insurance to cover any losses, however caused, where large sums are involved. The Club or its Stewards accept no responsibility for any associated losses incurred before, during or after any rally. This statement is in no way critical of any stewards or the organisation of any rally.
This statement is made in order to ensure that prospective ralliers are aware of the potential risks involved in booking and to allow them to make their own judgments before proceeding.
Issued on behalf of The Auto-Trail Owners’ Club Directors and Rally Stewards.
We would be delighted to welcome you to any of the rallies listed in this booklet. Our rallies are simply gatherings of Auto-Trail Owners’ Club members, for a weekend or longer, to promote friendship and enjoy common interests. If you have not rallied with us before, we would like to meet you on the rally field and show you what the Auto-Trail Owners’ Club is really about: friendly, helpful people coming together, meeting old friends and making new ones in a free and easy atmosphere.
Rally Stewards are ordinary Club members who have volunteered their time and efforts to organise and run a rally. You are under no obligation to join in with any activities.
On arrival, you must report to the Stewards’ van, which should be clearly signed, and you will be shown where to park. Please do not just site yourself. You will be given any information about the rally and asked to pay the fee in CASH. You will also be shown the location of the drinking water tap, Elsan point and any other amenities. If there is no separate tap for drinking water and Elsan point, it is imperative that you do not fill your cassette directly from the drinking water tap, a small container should be carried for this purpose. Waste water should be emptied at a designated disposal point. If there are none on site, then pour the water around the hedges. Please do not let waste water discharge directly onto your pitch. Rubbish should be placed in the bins provided or taken home for disposal. Please use Recycling facilities where available.
On Sundays we often gather around the Stewards’ van for tea/coffee and biscuits and a raffle is usually held. Why not come along and join us? You will be assured of a friendly welcome.
You will see that, underneath some rally listings, we have suggested a possible follow-on rally. This is where the next rally is within reasonable travelling distance.
Please check the Rally Updates section in the club magazine and on the website <www.atocuk.com> for any additional rallies or changes to those published in this book.
Remember to carry your current membership card as you may be asked to produce it at any time.
Rally costs include: (1) the Site Fee, negotiated with the site owner, which may include additional charges for hall hire, use of toilets, etc. (2) the Rally Fee, usually £2, which covers the rally plaques and any catering.
All prices shown in this booklet are indicative and may be altered at short notice before the rally starts. Therefore, please be aware that fees are subject to possible changes.
Our Rally Exemption Certificate allows our rallies to be attended by club members ONLY, and guests who accompany them in their van. One Club Member must stay with guests overnight.
Members may also invite day visitors to our rallies. Day visitors MUST report to the Rally Stewards on arrival, or as soon afterwards as possible. This is a safety requirement, so that all ralliers and their guests may be accounted for should there be an emergency on the site.
Please note that a small charge may be made if your visitors wish to join in anything arranged by the Rally Steward.
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