Board response re ATOC Official Facebook Group
Since this matter was first raised in May of this year, the Board has been considering the request for an official ATOC Facebook group and all the arguments both for and against, in order to reach an informed decision.
We have looked at it from the two main important points of
• Whether such a group would be in the best interests of the club, and
• If so, what the structure and requirements of such a group would be.
Regarding the first point, the following has been suggested as benefits of such a group –
1. It would fulfil a perceived need for this method of disseminating information.
2. It is a powerful tool to keep members up to date.
3. It would share information about different rallies both past and future.
In respect of these points the Board consider that there is not a business need for such a group as it would not be open to the public.
Any information posted would be restricted to those individuals who chose to join the group, potentially to the detriment of the rest of the membership. The best tool for sharing information is our excellent website (and to a less immediate extent the magazine), where all rally updates are posted promptly by the webmaster and available to the whole membership. As far as we can see it would simply be an indulgence for those people who wish to chat and swap their own personal news. It can also, unfortunately, be a powerful tool for causing offence and general discontent as evidenced regularly in the media. Also, there are already a number of Autotrail Facebook groups in existence.
Turning to the second consideration of what the structure and requirements of such a group would be we have summarised our thoughts below.
We acknowledge that the Administrator would have a business reason for accessing names and membership numbers. This information would be used for this purpose and no other – otherwise a breach of the legislation would result. Members would be required to agree to their data being accessed (see ‘Administration’ below).
The Administrator would be required to sit on the Board of Directors and thus be privy to club policy, to be an active member of the Board, to run the group on club principles of proper behaviour and respect for others, and would also be required to fulfil all Data Protection requirements
The Administrator would be required to approve all requests to join the group and only members who have personally requested to join would be considered.
It is possible to ask 3 questions when someone applies to join a Facebook group. We would see these as being name, membership number and approval for the Administrator to access an applicant’s data – no agreement, no membership.
The Administrator may be required to approve posts.
Whilst it would be possible to supply an up to date list of members at such times as the membership secretary updates the records (any more frequently would be burdensome) there remains the problem of how to deal with members who have not renewed their membership by 31st December.
Bearing all of this in mind, the Board believes we are not yet able to fulfil all of the requirements and therefore cannot give approval to a Facebook group at this point in time.
There is currently a vacancy for a board member, in particular someone who would like to be involved in publicity to bring our club to the attention of a wider audience and promote membership of the club amongst Auto-Trail owners or prospective purchasers.
If you are interested in taking on such a role please contact the club secretary, Pat Ash, for further information.
The images below demonstrate the importance of safe parking and the need to observe the 6mtr parking guidelines as stated in the clubs H&S Policy statement and Code of Practice.
Please follow stewards instructions when parking at a rally.
The photographs were taken at another clubs rally, fortunately no one was injured or any other property damaged. The cause of the fire is unknown at this time.
The vehicle was unattended at the time of the fire. Make sure all appliances (other than the fridge) are turned off when the vehicle is unoccupied.
|Members Receiving 20 Years Plaque||Stewards Awarded at 2017 AGM|
|Tony||Audrey||Read||Doral Photographic Shield|
|John||Joan||Young||Concourse D Elegance Trophy|
|Members Receiving 10 Years Plaque|
|Leslie||Beverley||Bonnett / Phillips||Congratulations On Completing 100 Rallies in 2017|
|Kenneth||Doreen||Hankey||Top Rallier 2016|
|Dennis||Pam||Smithers||Members Receiving Rallies Stewards Awards Rallies Hosted|
|Fellowship Plaques 2016 Rallies Attended||Tony||Audrey||Read||31|
|David||Susan||Heighes / Holmes||20||Bill||Jan||Burchill||26|
|John||Sally||Cleave / Boswell||17|
Your SUMMER issue
of the club magazine
is available for download now
CLUB REGALIA NOW AVAILABLE
Rally Stewards Award
We have introduced an award to stewards who have run
25/50/100 or more rallies. Without our hardworking band of volunteer stewards, the rest of us would not have the opportunity to meet as a club and share friendship and experiences together.
This award is to recognise the enormous contribution that our rally stewards make. This is not based on length of service, but on unselfish stewardship for others.
Can you write an article for your club magazine?
YES! Great, your Editor is always looking for new articles for inclusion in the club magazine. If you have a special interest or hobby, favourite recipe, or any hints and tips then let him know. You don't need any special skills, just put pen to paper or tap the old keyboard and send the article to the Editor, he will do the rest. Why not include a selection of photographs too?
PLEASE USE RALLY SLIPS FROM YOUR RALLY BOOK OR MAGAZINE FOR ANY BOOKINGS
REMEMBERING TO STATE VAN SIZE AND WHETHER YOU INTEND TO USE AN AWNING.
THIS IS TO ENSURE YOU ARE ALLOCATED A SUITABLE PITCH SIZE
YOU CAN DOWNLOAD THE RALLY BOOKING SLIP HERE
25th Anniversary Rally Accounts
Auto-Trail 2019 model range- Sneak Preview
2019 Provisional Rally Programme + Warners 2019 dates
2019 RALLIES TO SPAIN ANNOUNCED
STEWARDS WANTED FOR 2019 BARNSTONES RALLY
SUMMER Club Magazine now available for download HERE
FIAT RECALL NOTICE
Build dates affected 17/02/16 to 03/09/17
Joan and Jonathan Taylor raised well over £1100 for
Stratford on Avon Ralliers raise £81 for Birmingham Childrens Hospital Cardiac Unit
Evesham Ralliers raise over £50 for Birmingham Childrens Hospital
Brixham Ralliers raise £152 for local charity Humanity Torbay
DoT release updated information on the use of A Frames in the UK
See General Information
ATOCNZ Autumn Newsletter
Do you wish to hire out your motorhome or have an exchange with an owner from NZ?
Note for club Rally Stewards
Please visit Stewards Section in Members Information Section
Tyco BMW's primary British Superbike rider Christian Iddon collects his new 2018 Auto-Trail Comanche'
Taking your pet dog out of UK? Find a list of breeds banned in some countries.
Safe parking at rallies advice, please take time to read this item.
Auto-Trail - Where it all began, a brief history.
Join now for just
+ £2.00 one off joining fee